Will a merger save SEG, AAPG and SPE?

Earlier this year AAPG and SPE announced that they are considering a merger.

There’s now a dedicated website to help members follow the developments, but it looks like no decisions will be made before next year, following a member vote on the issue.

In a LinkedIn post from SEG President Anna Shaughnessy earlier this week, I learned that SEG is joining the discussion. This move is part of a strategic review, led by President-Elect Ken Tubman. The new Strategic Options task force will have plenty to talk about.

It seems the pandemic, alongside the decline of petroleum, has been hard on the technical societies — just like it has on everyone. Annual meetings, which are usually huge sources of revenue, were cancelled, and I’m sure membership and sponsorship levels overall are down (actual data on this is hard to find). So will this merger help?

In contravention of Betteridge’s law of headlines, and more in line with classical geophysical thinking, I think the answer is, ‘It depends’.

The problem

As I’ve highlighted several times in the past, the societies — and I’m mostly talking about AAPG, SEG, SPE, and EAGE here — have been struggling with relevance for a while. I’m generalizing here, but in my view the societies have been systematically failing to meet the changing needs of their respective communities of practice for at least the last decade. They have not modernized, and in particular not understood that technology and the Internet have changed everything. Evidence: none of them have functioning online communities, none of them stream their conferences to make them more accessible, none of them understand the importance of open scientific publishing, they all have patchy equity & diversity records, and they all have rather equivocal stances on climate change. The main problem, to my mind, is that they tend to have a strongly inward-looking perspective, seeing everything in terms of revenue.

In summary, and to spin it more positively: there’s a massive opportunity here. But it’s not at all clear to me how merging two or more struggling societies creates one that’s ready for tomorrow.

The catch

The pattern is pretty familiar. Corporations in trouble often go for what they think are big, daring ideas (they aren’t big or daring, but let’s leave that for another time). Acquire! Merge! Fire the COO! Shuffle the VPs! What follows is months of uncertainty, HR meetings, legal nonsense, rumour-mongering, marketing focus groups, and a million-dollar rebranding. Oh, and “a stronger organization that can more effectively address the challenges our industry faces today and into the future”. (Right?? Surely we get that too?)

So there’s a pretty clear downside to survival-by-negotiation, and that’s the absolutely Titanic distraction from the real work — specifically from the actual needs and aspirations of your members, employees, partners, supporters, and the community at large.

There’s also the very real possibility that the organization emerging from the process is not actually fit for purpose. Reading the FAQ in the AAPG/SPE press release doesn’t fill me with hope:

Maybe I’m wrong, but I don’t think most members are worrying about how AAPG can grow its customer base.

The alternative

Now, to be clear, I am not a growth-oriented business-person — and I’m not against big organizations per se. But during the pandemic, size did not seem to be an advantage for technical societies. The cancellation of All The Meetings last year just highlighted how fragile these giant meetings are. And how difficult the high stakes made everything — just look at how AAPG struggled to manage the cancellation process long after it was obvious that their annual convention would be impossible to host in person. Meanwhile, Software Underground’s 3000 members immediately pivoted its two planned hackathons into an awesome virtual conference that attracted hundreds of new people to its cause.

Notwithstanding that things might be at a crisis point in these organizations, in which case some emergency measures might be called for, my advice is to press pause on the merger and dig into the fundamentals. The most urgent thing is to resist the temptation to attempt to figure it all out by shutting a select committee of hand-picked leaders in a room in Tulsa because that will definitely result in more of the same. These organizations must, without delay, get into honest, daily conversation with their communities (notice I didn’t say, ‘send out a questionnaire’ — I’m using words like ‘conversation’ on purpose).

If I was a member of these organizations, here’s what I would want to ask them:

 

What would happen if the organization only worked on things that really matter to the community of practice? All of it, that is — not just your sponsors, or your employees, or your committees, or even your members. What if you connected your community through daily conversation? Emphasized diversity and inclusion? Stood up emphatically for minorities? Brought essential technical content to people that could not reach it or afford it before? Founds new ways for people to participate and contribute — and not just “attend”? What if you finally joined the scientific publishing revolution with an emphasis on reproducible research? Started participating in the global effort to mitigate the effects of climate change? Shone a light on CCS, geothermal, mining, and the multitude of other applications of subsurface science and engineering?

It might sound easier to fiddle with corporate documents, rebrand the website, or negotiate new trade-show deals — and maybe it is, if you’re a corporate lawyer, web developer, or events planner. But your community consists of scientists that want you to support and amplify them as they lead subsurface science and engineering into the future. That’s your purpose.

If you’re not up for that now, when will you be up for it?

 

Are virtual conferences... awful?

Yeah, mostly. But that doesn’t mean that we just need to get back to ‘normal’ conferences — those are broken too, remember?

Chris Jackson, now at Manchester, started a good thread the other day:

This led, in a roundabout way, to some pros and cons — some of which are just my own opinions:

Good things about LIVE conferences

  • You get to spend a week away from work.

  • When you’re there, you’re fully focused.

  • You’re somewhere cool or exotic, or in Houston.

  • You get to see old friends again.

  • (Some) early career people get to build their networks. You know which ones.

  • There is technical content.

BAD things about LIVE conferences

  • You’re away from your home for a week.

  • You have to travel to a remote location.

  • You’re trapped in a conference centre.

  • The networking events are lame.

  • Well, maybe ECRs can make connections… sorry, who’s your supervisor again?

  • There’s so much content, and some of it is boring.

Good things about VIRTUAL conferences

  • Take part — and meet people — from anywhere!

  • The cost is generally low and more accessible.

  • You’re not away from work or home.

  • They are much easier to organize.

  • Live-streaming or posting to YouTube is easy-peasy.

  • No-one needs to give millions of research dollars to airline and hotel companies.

Bad things about VIRTUAL conferences

  • You don’t actually get to meet anyone.

  • Tech socs don’t make money from free webinars.

  • So many distractions!

  • The technology is a hassle to deal with.

  • If you’re in the wrong timezone, too bad for you.

  • The content is the same as live conferences, and some of it is even worse as a digital experience. And we’re all exhausted from all-day Zoom. And…

My assertion is that most virtual conferences are poor because all most organizers have really done is transpose a poor format, which was at least half-optimized for live events, to a pseudodigital medium. And — surprise! — the experience sucks.

So what now?

What now is that it’s beyond urgent to fix damn conferences. A huge part of the problem — and the fundamental reason why most virtual conferences are so bad — is that most of the technical societies completely failed to start experimenting with new, more accessible, more open formats a decade ago. This, in spite of the fact that, to a substantial extent, the societies are staffed by professional event organizers! These professionals weren’t paying attention to digital technology, or openness and reproducibility in science, or accessibility to disadvantaged and underrepresented segments of the community. I don’t know what they were paying attention to (okay, I do know), but it wasn’t primarily the needs of the scientific community.

Okay okay, sheesh, actually what now?

Sorry. Anyway, the thing to do is to focus on the left-hand columns in those lists up there, and try to eliminate the things on the right. So here are some things to start experimenting with. When? Ideally 2012 (the year, not the time). But tomorrow will do just fine. In no particular order:

  • Focus on the outcomes — conferences are supposed to serve their community of practice. So ask the community — what do you need? What big unsolved problems can we solve to move our science forward? What social or community problems are stopping us from doing our best work? Then design events to move the needle on that.

  • Distributed events — Local chapters hire awesome, interesting, cool spaces for local face-to-face events. People who can get to these locations are encouraged to show up at them — because there are interesting humans there, the coffee is good, and the experience is awesome.

  • Virtually connected — The global event is digitally connected, so that when we want to do global things with lots of people, we can. This also means being timezone agnostic by recording or repeating important bits of the schedule.

  • Small is good — You’re experimenting, don’t go all-in on your first event. Small is less stress, lower risk, more sustainable, and probably a better experience for participants. Want more reach? There are other ways.

  • Dedicated to open, accessible participation — We need to seize the idea that events should accommodate anyone who wants to participate, wherever they are and whatever their means. Someone asking, “How do we make sure the right people are there?” is a huge warning sign.

  • Meaningful networking — Gathering people in a Hilton ballroom with cheap beer, frozen canapés, and a barbershop quartet is not networking, it’s a bad wedding party. Professionals want to forge lasting connections by collaborating with each other on deep or valuable problems. I don’t think non-technical event organizers realize that we actually love our work and technical collaboration is fun. Create the conditions for that kind of work, and the socializing will happen.

  • Diversity as a superpower — Focus on increasing every dimension of diversity at your events, and good things will follow. For example: stop talking about hackathons as ‘great for students’ — no wonder ECRs need networking opportunities if you create events that seal them off from everyone! How do you do this? Increase the diversity of your organizing task force.

  • Stop doing the following things — endless talks (settle down, some talks are fine), digital posters, panels of any kind, ‘discussion’ that involves one person talking at a time, and all the other broken models of collaboration. Not sure what to replace them with? Read about open space technology, world cafe, unconferences, unsessions, hackathons, datathons, lightning talks, birds of a feather, design charettes, idea jams. General rule, if most of the people in an event can be described as ‘audience’ and not ‘participants’, you’re doing it wrong. Conversation, not discussion.

  • Stop trying to control the whole experience — most conference organizers seem to think they have to organize every aspect of a conference. In fact, the task is to create the conditions for the community to organize itself — bring its own content, make its own priorities, solve its own problems.

I know it probably looks like I’m proposing to burn everything down, but I’m really not proposing that we shred everything and only organize wacky events from now on. Some traditional formats may, in some measure, be fit for purpose. My point is that we need to experiment with new things, as soon as possible. Experiment, pay attention, adjust, repeat. (And it takes at least three iterations to learn about something.)

If you’re interested in doing more with conferences and scientific events in general, I’ve compiled a lot of notes over the years since Agile has been experimenting with formats. Here they are — please use and share and contribute back if you wish.

I’m also always happy to brainstorm events with you, no strings attached! Just get in touch: matt@agilescientific.com

Last thing: We try to organize meetings like this in the Software Underground. Join us!